Secure document scanning
HP Access Control Scan solutions
Brochure
Enabling the digital workplace
Technology has made workers more productive than ever. Mobile devices, reliable and fast wireless networks, and powerful cloud
platforms let employees work however, whenever, wherever they want.
But behind the scenes, to deliver on this promise of an “always on” workplace, IT departments must strive to automate manual
processes and digitize the countless documents used in everyday business transactions.
HP Advance output management software helps organizations of all sizes and industries use business information in a secure and
eicient manner. We make data easier and safer to share, less expensive to store, and more useful for employees and customers alike.
2
Image capture and optimization
Digitization is the process of turning paper-based material into electronic content. That’s the
rst step. To fully realize the benets of the digital workplace, however, you need to do more
than simply scan documents and save them to a network drive.
Using HP Access Control (AC) Scan software, you can improve the appearance and usefulness as
part of the document capture process. Advanced optical character recognition (OCR) functions
turn scanned pages into searchable data. You can also help users make connections between
documents by adding metadata. Powerful image processing tools make it easy to get rid
of stray marks, hole punch spots, and other scanning artifacts that distract users from the
information they need to do their jobs.
Automating document workows
For most organizations, documents drive business processes and ensure that workers remain
productive and on task. When documents must be processed uniformly, HP AC Scan software
can automate the capture, indexing, merging, decollating, and other data-optimization steps.
The result is a highly streamlined document workow that helps your organization utilize the
valuable information locked in your printed documents, while saving time for your employees
and money for the business. Dierent user groups can access custom data capture workows
specically designed to help them perform in the most eicient, secure, and thorough manner.
Scan, optimize, share, and store your critical documents
It takes a lot to transform physical document workows to digital. HP software solutions help you take control of your information and simplify
each step of the process by giving your organization the ability to:
Scan and capture
hardcopy documents
Right from the control panel
of your multifunction printer
(MFP), HP AC Scan helps you
capture content and turn it into
searchable, actionable data that
drives business processes.
Process and optimize
document images
Upside-down, skewed, or blank
pages, punch-hole marks, and
other problems can impact the
usability of scanned documents.
HP AC Scan makes it easy to
clean up scans, add metadata
tags, delete blank pages, and
use OCR to turn stacks of
paper into digital assets.
Share document-
based data throughout
your organization
As an integral part of the
HP Advance holistic output
management solution,
HPAC Scan solutions let you
share digitized documents
in a variety of ways. Custom
workows can be designed to
let users email documents or
save them to a local server or
portal, cloud storage solution,
or other destination.
Store data assets for
reuse and compliance
Once digitized, archived content
is easier to manage and much
less expensive to store. Whether
stored in a content management
system, corporate portal, ODBC-
compliant database, or the
cloud storage provider of your
choice, your document data is
easy to access, search, and use.
Email or fax to dened
recipient lists
Paper
documents
HP AC Scan
solutions
automatically
process and route
based on dened
workows
Archive to servers,
databases, or web-
based folders
Send to cloud
Feed content
management systems
Brochure | HP Access Control Scan solutions
3
HP AC Scan document workows
Business documents and IT assets take many forms, which is why HP has a powerful suite of
document capture components to help you tailor your infrastructure for the digital workplace.
HP AC Scan solutions can run on numerous touchscreen-enabled MFPs from most leading print
hardware manufacturers. From the MFP user interface (UI), users can scan documents and send
them to a printer, le folder, portal, email address, FTP server, and other destinations, as well as
leverage built-in OCR capabilities.
The solution oers single sign-on via proximity cards, PIN codes, and other authentication
methods. Advanced features oer faster, more exible OCR capabilities, advanced barcode
recognition, automated faxing, and integration with Microsoft® Exchange, SharePoint®, and
leading cloud storage platforms. The basic HP AC Scan software gives walk-up users a set
of ad-hoc document capture options to improve personal productivity. With HP Scan Pro,
administrators can also create custom workows tailored to a given user role or team prole.
Such workows facilitate true business process automation that improves organizational
eiciency while reducing the risk of human error.
For example, administrators can create custom workows specifying that all employees with
Active Directory credentials linked to the Legal department see a specialized workow at the
MFP. With a single touch of a button, the custom workow scans each page of the document
and runs OCR. Then, based on a client number at the top of each page, the software breaks
individual client papers into separate document les, adds a “COPY” watermark, and then routes
les to folders associated with the appropriate clients. This makes ling a breeze and saves
both time and money.
Features and benets at a glance
Features Benets
Intuitive UI Simplify scanning operations to help improve
end user productivity and increased adoption
of digitalization across the enterprise
Consistent UI across a wide variety
of MFP makes and models
Help increase hardware exibility,
reduce training costs, and protect your
software investment over time
Single sign-on capability and integration
with authentication tools such as LDAP,
Active Directory, and Exchange
Streamline end user and administrator tasks related
to user authentication and system maintenance
Customizable scanning workows
based on user or group credentials
Help users perform their work more accurately,
more quickly, and with far less eort
Advanced document retouching
and OCR capabilities
Improve document delity and usability
Kick o pre-congured
workows at the
touch of a button, or
easily customize new
workows at the MFP
Brochure | HP Access Control Scan solutions
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© Copyright 2020 HP Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products
and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an
additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.
Google Drive is a trademark of Google Inc. Microsoft, SharePoint, and OneDrive are U.S. registered trademarks of the Microsoft group of companies.
4AA7-8044ENW, July 2020
The HP Advance output
management solution
HP AC Scan solutions help you simply, yet eectively, reduce
costs and protect condential information. They are also
an integral part of HP’s robust, scalable HP Advance output
management platform, which helps organizations:
• Reduce spending on paper, toner, and other consumables
• Consolidate or eliminate printers, print servers and other
costly print infrastructure components
• Enhance user and IT sta productivity by eliminating the
burden of print management
Contact HP to learn more about HP Access Control Scan and
other HP Advance output management solutions.
HP AC
Scan
HP AC
Scan Pro
Usability
Append scanned documents to existing les
● ●
One-touch multi-route delivery
● ●
Validation and formatting of user input values
● ●
Folder browsing from MFP
● ●
Database lookup from MFP
●
Send success/failure notications
● ●
Search global address books
● ●
Search personal contacts
●
Send email as authenticated user
●
Security
Control user/group access to workows
● ●
Control device access to workows
● ●
Prompt for passwords as required
● ●
Ability to cache passwords
●
Support “single sign-on” of users at MFP
● ●
Data conversion
Create searchable-text PDF
● ●
PDF compression and security (password, encryption)
● ●
Create Word, Excel, and PowerPoint les
●
HP AC
Scan
HP AC
Scan Pro
Image processing
Image cleanup and auto-rotate of pages
● ●
Barcode recognition
●
Decollate/split scanned document
● ●
Add watermarks
● ●
Optical character recognition (OCR)
● ●
Zonal OCR
●
Metadata
Extract zonal OCR elds
●
Full-page OCR as single zone variable
●
Input values from user at MFP
● ●
Retrieve data using database lookup
●
Create le/folder names using metadata
● ●
Support regular expression logic
● ●
Support Boolean expressions for routing rules
● ●
Destinations
Folders, FTP servers, email, and fax
● ●
Database and WebDAV
●
Box, Google Drive™, Microsoft OneDrive®, and
SharePoint
●
Choose the version that meets your needs
Every organization has dierent document needs, so HP oers both HP AC Scan and
HP AC Scan Pro versions. The table below lists the capabilities of each.
Learn more
hp.com/go/advance
Brochure | HP Access Control Scan solutions
